Poster Presentation Guidelines

Two poster sessions will be held on Thursday, July 26. If you wish to bring equipment along for demonstration purposes, we will be able to provide a table in front of the poster board. When you submit your abstract, please indicate what equipment you intend to bring and if you will require access to an electrical outlet or other services. More information about the size of the poster boards will be forthcoming.

Authors are responsible for mounting their own material at least one hour prior to the opening of the session and for removing it. Posters left up past the deadlines below will be discarded at the end of the conference. Posters for the Thursday poster sessions may be mounted on Wednesday evening from 9:30 - 11:00pm. Please remove your poster by 10:50 pm. Posters can be left rolled up in the display room. Equipment and posters must be removed by 2pm on Friday afternoon.

All illustrations, charts, etc., to be posted should be prepared in advance as materials for these purposes will not be available at the meeting site. We will provide a reasonable supply of pushpins.

If you plan to print out your poster in Philadelphia, there are a couple of options:

    -  The Campus Copy Centers can produce color/BW posters on paper.  A 28"x40" poster will cost $5.83 (BW) and $46.67 (color). There are two locations, one at 3907 Walnut (4 or so blocks from the dorm location) and one at 3731 Walnut St. (closer to the physics buildings). Their website is

    -  The nearest Kinko's is at 1202 Market St, Philadelphia, PA 19107. It is about 2.1 miles from UPenn, across the river.

A poster should be no larger than 36" tall and 44" wide (see Page Setup under the File menu in PowerPoint). Each poster must include text in a large enough font (~20 point font) to be read easily by attendees from a distance of 4 to 5 feet or more. Lettering on illustrations should be large and legible. Photographs should be a minimum of 5 x 7 inches. Material should be displayed in logical sequence (introduction, development, conclusion) and each sheet should be numbered in the order that you hope people will read your poster.

The .pdf version of your poster should be submitted online by 6:00 pm, July 20, for use in the conference proceedings document. This poster will also be posted on-line. Please use the following convention when naming your file: LastnameFirstinitialN.pdf, where N is the session number--so Jane Doe's poster for session VIII would be: DoeJ8.pdf.

If you would like a template PowerPoint poster to work with, two examples are shown here:

If you would like some suggestions on how to produce an effective poster, please try these web sites.